Privacy Policy

lfglarry.com · Effective date: November 12, 2026

1. Overview

This Privacy Policy explains how lfglarry.com ("we", "us", "our") collects, uses and shares information when you log in to our website or use our Discord bot, LFG Larry ("the bot"). The service helps Discord communities schedule and run dungeon and raid signups for World of Warcraft: Forever. Many Discord servers can use the bot, and each server's information is kept separately from every other server's.

2. Information we collect

Login data. You log in with Discord. We ask for two permissions: "identify" (your Discord User ID, username, display name and avatar) and "guilds" (the list of servers you are in, with your permissions there). We never receive your Discord password, email address or direct messages.
How we use your server list. At login we check which of your servers have LFG Larry in them. Only the IDs of those servers are kept, inside your signed session cookie, to show your server list. We do not keep Discord's access token, and we do not store the rest of your server list.
Account data. We store your Discord User ID, name, avatar, your site role (Member, Root Support, Root Administrator or Banned), your last login time and, if you are banned, the reason given.
Session cookie. After login we set one signed, secure cookie so the site can keep you logged in (up to 7 days). It is the only cookie we use. We do not use advertising or analytics cookies.
Server data. For each Discord server that uses the bot: its settings (channel IDs, which signup types it uses, how long events are kept, whether website signup is on), and for each event the dungeon or raid, start time, who signed up and in what role (as Discord User IDs), check-in status, and the WoW character names people enter. We also remember the last character name you used in a server so you don't have to retype it.
Logs. The bot keeps a log for each server (what was created, signed up for, checked in or removed, with Discord names and User IDs, and whether it was done in Discord or on the website) and a bot-wide system log. Our web server and Access Logs record your IP address, the pages you request, logins, logouts and account changes with timestamps.
Error reports. If something goes wrong, the bot records technical details of the error, which may include server, channel and user IDs. A short notice with a reference number goes to the server's debugging channel, and the full details go to a private channel read only by the LFG Larry team.

3. How we use it

We use this information only to run the service: to log you in, decide what you may access, run the bot and its signups, keep an audit trail, fix errors, protect against abuse and moderate the service.

4. Who can see it

Members of a Discord server who log in can see that server's page: upcoming events and who has signed up, by display name and chosen role (and character name once checked in). They cannot see other servers.
Server administrators (people with the Administrator permission, or the owner, in that Discord server) can also see that server's settings, its logs (which include member names and Discord User IDs), and can create or delete its events and edit its info messages. They cannot see other servers.
The LFG Larry team (Root Administrator and Root Support accounts) can see every server's page, settings and logs, the system log, error reports, and the Access Logs including IP addresses, for security, support and moderation. Only Root Administrators can change accounts.
Banned accounts. A site-wide ban list (Discord User IDs and reasons) is read by the bot so a banned account is refused in every server.
We do not sell your information and we do not share it for advertising.

5. Retention

Events. Each Discord server chooses how long its old events are kept, from 1 hour to 14 days after the event's start time (48 hours unless changed). After that the bot deletes the event's signup post, reminders and check-in post, and its saved record. Administrators can also remove an event sooner.
Server data. If the bot is removed from a Discord server, that server's data is kept for 30 days in case it is added back, then deleted. A server administrator can ask us to delete it sooner.
Remembered character names are kept with the server's data until that data is deleted, or until you ask us to remove yours.
Accounts. We keep your account until you ask us to remove it or a Root Administrator deletes it. If you log in again after deletion you start over as a new account. A banned account's record and ban stay in place.
Logs. Server logs, system logs and Access Logs (which include IP addresses) are kept for security and audit purposes, and older entries are removed from time to time.

6. Third-party services

Discord authenticates your identity and is where LFG Larry posts events, reminders and logs. Discord's own privacy policy applies to your use of Discord.
Google Fonts serves the typeface used on our pages, so your browser contacts Google when a page loads.
Avatars and server icons are loaded from Discord's content network.

7. Your choices

You can log out at any time. You can ask to see, correct or delete the information we hold about you by emailing the address below. You can also remove this site's access to your Discord account in Discord under Settings, then Authorized Apps. Server administrators can remove the bot from their server at any time.

8. Children

The service is not directed at children under 13, and we do not knowingly collect their information. Discord requires users to meet its own minimum age.

9. Intellectual property

lfglarry.com is a fan-operated website and is not affiliated with, endorsed by, sponsored by or approved by Blizzard Entertainment, Inc. All World of Warcraft assets, imagery and trademarks are the property of Blizzard Entertainment, Inc.

10. Changes

We may update this policy as the service changes. The effective date above shows the latest version.

11. Contact

Questions or requests about your information: privacy@lfglarry.com